Here are several ways to help you be more specific, focused, and productive in your day.

Lightening List
5 or 6 things that you need to do that day – things that can’t be compromised on. The day doesn’t end until they’re done.
They shouldn’t be easy, like respond to emails (unless you have deadlines), but rather things that will drive your business forward.
Some people say do it the night before, but at the end of the day you’re not necessarily thinking about business building, but rather wrapping things up. If you do it in the morning, you’re fresh and ready to attack the day.
Try to tackle the first one in the first hour of your day and keep going – maybe one an hour. This way you don’t blow through your day and are left staring at all 5 at the end.
Use your calendar as your assistant. Depending how organized you are put everything you need to do in the calendar. This way you don’t overspend time on something while neglecting something else. Fill your calendar and leave the thinking out of it. Add phone numbers and details.
Activity Chunking
Whether you have 3, 5 or 7 items to get accomplished the most important thing is to be as efficient as possible.
Compiling items that go together together, i.e. all phone calls, all creative work, email return all at once, meetings with clients all at once, if you have to run errands, tack that on to when you are already out.
Cuts down time and energy from switching from one task to the next when you are in a focused state of mind on what you are doing, it’s easy to keep that momentum up.
But when you switch from one to the next it’s hard to get int he flow of what you are doing and really be effective.
Reverse Engineering
We can get lost in the day to day – being very busy, but not productive. Before you know it, months and years have passed and you’re still struggling to hit your goals.
Its so important to start at the end and work backwards
Should be two perspectives to this – one from what you want and one from what your customer wants.
You need to make sure you’re on track for your financial goals, but you also need to make sure you’re focusing on what the customer wants because without them you’re out of business.
From there you can put the metrics in place to be able to achieve each – going backwards.
Structuring Your Day
It is really important to not just schedule your work time, but also schedule time for your family, friends, activities, and self.
It’s not all about business and when it is it can drain you and leave you feeling totally unfulfilled and scattered.
Set a time that you are done for the day and then commit to it. Don’t let your clients or your business dictate your life.
If you don’t make time for everything that’s important to you you’re going to feel incomplete and unfulfilled and your performance,and passional start lacking.
One of the most important area of this is self care. You can’t take care of your kids, clients, family or friends if you don’t take care of yourself first.
You should also some method to track your progress on each using a scrum board or Kanban board.
3 columns – To Do, Doing, Done – or you can change them to fit your needs.
Gives you and your team a chance to visualize and optimize the work that needs to get done – especially if you are trying to do a sprint on a project.
We also have a tendency to take on more than we can at a given time and this limits us from getting stuff done.
Finishing things feels good and is good motivation.
With this type of process in place, you can limit what you’re doing until the tasks are complete. Stick to doing 2, but no more than 4, things at once.
You can use a real board in your office or on your computer. Apps like Trello work great.
Accountability Partners
As business owners we really have no one to hold us accountable to what we say we are going to do and than our clients, and even that can be a thin line.
One of the things that works best is having an accountability partner. Someone to share your projects with, why you want to do them, and then set time frames to get them done in.
Not all accountability partners have this level of commitment, but you can find ones that are dedicated to helping you stay focused and producing the work you are setting for yourself.
Learning from those who are where you want to be.
Be careful that you aren’t reinventing the wheel. Learn from others who have come before us.
It took a century for people to learn how to market effectively. But now we can read their books, watch their videos or whatever to see what they’ve already done that can help you.
Consider subscribing to Lifehacker’s How I Work series, where highly successful people share their best time-saving tips.
Learning from others not only saves time, but it keeps us teachable, which in turn keeps us agile.
Get a mentor, get a coach – someone who knows how to help you do it better – and don’t think you have to perfect at everything.
Importance of not over committing.
No matter how much you organize or set intentions, if there is just to much on your plate you CAN’T do it all!
It’s great to be there for people and offer your guidance and help, but when it takes away from what we KNOW we want to do, then there becomes a problem.
Make sure that you only commit to things you REALLY want to do , or things that will help you reach the level of success you are looking for. Most importantly, when you do commit to something, follow through. Don’t get sidetracked, overwhelmed or frustrated with your commitments, even if they are too much.
Once you commit to something, as a business person building trust, you must follow through. Rework your schedule or change your commitments, but always follow through on what you promise.